Why choose Ideagen Damstra's digital Permit to Work solution?

1. Pre-qualification and contractor management
Ideagen Damstra ensures all contractors and workers are qualified before entering the site. This includes verifying licenses, certifications, SWMS (Safe Work Method Statements) and other compliance documentation.

• Turnstiles and access control: Physical access to the site is restricted to workers with approved qualifications, permits and inductions.
• Facial recognition Technology: Enhances security by ensuring that only approved individuals enter controlled zones.




2. Task assignment
Tasks are matched to qualified personnel via the platform’s job scheduling system. Integration with ERP systems ensures seamless coordination and tasks are only assigned to workers whose credentials meet the job’s requirements.




3. Permit management for high-risk activities
Our system supports and automates the management of permits required for high-risk tasks, including:

• Hot Work Permits (e.g., welding, cutting)
• Confined Space Permits (e.g., tank entry, pipeline work)
• Working at Heights Permits
• Electrical Work Permits
• Excavation Permits

Permit templates are customisable to meet the needs of specific sites and regulatory requirements.




4. Dynamic risk assessments
Workers conduct site-specific risk assessments directly through the platform. Real-time data, such as weather changes or site hazards, is incorporated to ensure risks are managed effectively.




5. Permit approvals with built-in safeguards
Managers review and approve permits digitally, using automated alerts to stay informed. Workers can only proceed once all required permits are approved, and the system ensures every step aligns with safety and regulatory standards.




6. Access control and on-site monitoring

• Turnstiles and badge readers: Only workers with valid permits can access specific areas of the site.
• Live monitoring: The platform tracks worker activity and ensures compliance with permit conditions in real time.




7. Permit close-out
Once tasks are complete, workers document their work with evidence such as photos, inspection reports, and service logs. Digital sign-offs ensure every job is completed safely, and the site is restored to an acceptable standard.




8. Audit and reporting
All compliance records are saved in a centralised location, creating a detailed digital audit trail for internal reviews, client reporting or regulatory audits. This ensures businesses are always prepared for inspections.




Ready to enhance workplace safety? Learn more about how our Permit to Work solution can transform your worksite.