Job Completion

Job completion is an essential SmartAsset function. A job will continue to appear as outstanding until completion details including completion codes and remarks are entered for it. For jobs that are triggered from standard activities that make up a preventative maintenance schedules, the completion process is required to reset the triggering mechanisms.

Material, Resource and labour usage data entry is enabled via job menu options in the jobs form to cater for SmartAsset sites that wish to collect such data during the job completion process.

SmartAsset also allows for an alternative of regularly recording operative hours via timesheets which is directly recorded against a job as actuals.

The job completion process can also be achieved using the SmartAsset Outlook Add-in.

Job Completion - Worklist

1. Navigate to your desired Asset (Site or Group within a site) where you want to display worklists using the + and - buttons

2. When your Asset has been identified, click the left mouse on the asset description

The asset will become your ‘Current Asset’

3. Click the Show button (circled in red), then select Worklist (also circled in red) to display a worklist of schedules for your current asset and its children

4. Hover the mouse over the job you want to Complete/Close, click the right mouse button then select Close (circled in red below)

This will launch the ‘Jobs’ form safs400 as per the 2^nd image.

5. Select the Job Result down arrow browse (circled in red), then select your appropriate job result.

6. Set the Actual Start date

7. Set the Actual End date

8. Enter the Actual Elapsed Hours

Elapsed hours is the duration to perform the maintenance task

9. Click the mouse in the Remarks section of the form, then enter your free text (circled in red)

10. Click the Save button to update your job status to completed (circled in red)

11. Select the Windows Close option (circled in red), to return you to the Work Bench

Job Completion – Jobs form safs400

1. Navigate to your desired Asset (Site or Group within a site) where you want to display worklists using the + and - buttons

2. When your Asset has been identified, click the left mouse on the asset description

The asset will become your ‘Current Asset’

3. Click the Show button (circled in red), then select Worklist (also circled in red) to display a worklist of schedules for your current asset and its children

4. Double click the left mouse button on any job in the worklist (circled in red) that you want to complete, which will open the jobs form safs400