Expiries

The expiries page is accessed via the left sided navigation by clicking Expiries menu item. 

Alternatively, the expiries page can be accessed via the Company dashboard --> Expiries.

This section allows company users to view expired or upcoming expiry items for the company and employee documents. The following information is shown:

• Items to display based on the date selection criteria
• Company expiries
• Employee expiries 

1. Items to display

This section allows company users to input specified date range to view expired and upcoming expiry documents. The following information is shown:

• View items expired up to 24 months.
  • Click don't show expired items to only view active items.
• View items expiring in next 24 months.
  • Click don't show upcoming expires to only view current expired items

Note:

• Click download as button to download a list of all items in the following format e.g. pdf, word or spreadsheet.

2. Your company

This section allows company users to view company documents and company questionnaires.

1. Your company documents

This tab located on the left pane of the expiries page allows the company users to review expired dates or upcoming expiry dates for the listed documents in this section. The following information is shown:

• Document type
• Required by
• Expiry date
• Upload button
• Sent for approval date

Note:

• Click upload button on the right to upload required document type as instructed by the worksite(s).
• Company document expiries can effect all employees of your company including their access to specific worksite(s).

2. Company questionnaires

This tab located on the left pane of the expiries page allows the company users to review and complete company questionnaires as instructed by their worksite(s). The following information is shown:

• Questionnaire name
  • Click the name to open questionnaire on a separate browser page.
• Required by
• Expiry date
• Complete button

Note:

• Click complete button to begin the questionnaire process and submit it once completed.
• Please be aware that these questions are provided to Damstra Technology by our client and are not written or provided by Damstra Technology.
• Company questionnaires expiries can affect all employees of your company including their access to specific worksites

3. Employees

This section allows company users to view employee expiries e.g. inductions, registrations, online training, payments, qualifications, medicals, general documents, toolbox talks and worksite skills. The company users can resolve expiries or create new request for an extension.

1. Inductions & registrations

This tab located on the left pane of the expiries page allows the company users to view expired dates or upcoming expiry dates for the inductions & registrations of the selected employee. The following information is shown:

• Employee name
  • Note: Click on the employee name to open employee profile on a separate browser page.
• Title of induction, registration or training with the worksite name
• Employee department
• Expiry date
• Sent for approval date
• Resolve button
• New request button

Note:

• Click resolve button to add custom inductions to employee profiles for worksites that are not managed by Damstra Technology. These inductions can only be seen by the nominated company and can't be used to access any Damstra Technology managed worksites. To find out more about this please click here and go to custom inductions tab.
• Click new request button to initiate a new request to add inductions, registration or training extension for the selected employee. To find out more about this page please click here.
• The employees that are eligible for an extension can either accept extension at no additional cost.

2. Online training

This tab located on the left pane of the expiries page allows the company users to view expired dates or upcoming expiry dates for the online training courses of the selected employees. The following information is shown:

• Employee name
  • Note: Click on the employee name to open employee profile on a separate browser page.
• Course name with the access code
• Worksite name
• Employee department
• Expiry date
• Generate code
• Email code

Note:

• Click generate code button to generate an access code of the selected course and email it to the nominated employee.
• Click email code button to email already generated access code of the selected course to the nominated employee.

3. Payments

This tab located on the left pane of the expiries page allows the company users to view expired dates or upcoming expiry dates of the employee skills that requires payment. The following information is shown:

• Employee name
  • Note: Click on the employee name to open employee profile on a separate browser page.
• Payment skill name
• Worksite name
• Employee department
• Expiry date
• Pay now

Note:

• Click pay now button to acknowledge that the nominated employee still works at the selected worksite.
• All payments are covered by the worksite.

4. Qualification

This tab located on the left pane of the expiries page allows the company users to view expired dates or upcoming expiry dates of specified documents required for the qualification. The following information is shown:

• Employee name
  • Note: Click on the employee name to open employee profile on a separate browser page.
• Skill name
• Employee department
• Expiry date
• Upload

Note:

• Click upload button to upload relevant document that matches the qualification/skill and send for approval.

5. Medicals

This tab located on the left pane of the expiries page allows the company users to view expired dates or upcoming expiry dates of specified medical documents required by the worksite. The following information is shown:

• Employee name
  • Note: Click on the employee name to open employee profile on a separate browser page.
• Medical document name
• Required by
• Employee department
• Expiry date
• Upload

Note: 

• Click upload button to upload relevant medical documents required by the worksite and submit for approval.

6. General documents & toolbox talks

This tab located on the left pane of the expiries page allows the company users to view expired dates or upcoming expiry dates of general documents and toolbox talks documents required by the worksite. The following information is shown:

• Employee name
  • Note: Click on the employee name to open employee profile on a separate browser page.
• Skill name
• Required by
• Employee department
• Expiry date
• Upload

Note:

• Click upload button to upload relevant general or toolbox talks documents required by the worksite and submit for approval.

7. Worksite skills

This tab located on the bottom left pane of the expiries page allows the company users to view expired dates or upcoming expiry dates of worksite skills of the employees required by the worksite. The following information is shown:

• Employee name
  • Note: Click on the employee name to open employee profile on a separate browser page.
• Skill name
• Worksite name
• Employee department
• Expiry date

Note:

• Only worksites can issue and update worksite skills. Please contact the worksite representative to resolve expiring/expired worksite skills.